New to CoreSource? Been a while since you have sent your ebooks to a vendor? Here’s a quick primer on how to distribute assets to your vendor partners through CoreSource.
Start by navigating to My Titles. If you want to send all of your books to a vendor, navigate to View All.
If you’d like to send a specific list of titles, you can navigate to Advanced Search, and search for titles by Title, Title Group IDs, ISBNs, or a variety of other search parameters.
If you want to send all of your books to a vendor:
- Click on Distribute, and select All from the drop-down menu
If you only want to send a selection of books to a vendor:
- Once you’re at the title view, click “Select” on each book you’d like to distribute. That will cause the border around the book cover to turn green.
- Click on Distribute, and choose Selected from the drop-down menu
On the next page, you’ll set the type of data you want to send (metadata, content files, cover images, etc.) and which vendors will receive those files.
First, you’ll set the Process Type. ‘Normal’ sends all of the applicable assets for a title, whereas ‘Metadata-Only’, ‘Pre-Pub’ and ‘Metadata and Cover’ will only send the selected assets described in each option.
Next, you’ll select the vendors you’d like to send the files to.
Once you hit Continue, CoreSource will validate the metadata and content files for each book against each vendor’s requirements. If you are missing mandatory fields in your metadata for a vendor, or there is a problem with your EPUB or PDF file, you’ll get an error warning on the next page.
Be sure you view or download the errors, and go back to make the necessary amendments to the files, before sending the distribution.
Once you get an approval from CoreSource that all files are ready to distribute, a distribution job will be created. It will contain the details of which files were delivered, and whether or not there were any issues with receipt of the files on the vendor’s end.
Be sure to check the distribution job by going to the Distribution Job Queue under Manage in the left-hand menu in CoreSource.
Click the Job # you wish to check, then check the Title Groups tab for that distribution job.
Make sure everything was delivered successfully by checking the Title Group and Asset status.