CoreSource Error: Invalid File Name

Those of you who have been using CoreSource for any length of time are no strangers to error notifications. These notifications can be frustrating, but they also let you know what went wrong at specific points throughout the ingestion process.

If your content file or metadata doesn’t follow the naming convention for that type of digital asset, it will fail ingestion.

Solution: Please make sure you have the most up-to-date metadata template from CoreSource. In the template, you can access their list of asset types and naming conventions in the sheet labelled “Asset Types.” There you will find all the file naming conventions for the asset types CoreSource accepts.

The Asset Types sheet in the CoreSource metadata template. The sheet named Asset Types is highlighted at the bottom of the excel spreadsheet with an orange box. Under the columns for Asset type, naming convention suffix, and example, EPUB, EPUB, and eISBN_EPUB respectively are highlighted with an orange box.

You can find the latest version of the CoreSource metadata template by navigating to the CoreSource Help site. Click the blue question icon at the top-right of your CoreSource account Help Button with a question mark icon. Go to the Forms & Templates section to download “Metadata Template (Non-Audio)” for non-audio files or “Metadata Template (Audio)” for your audio files.

If you have any questions, please contact your Technology Specialist.


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